Membership
The Association is open to anyone who lives or works in the Aboyne area and subscribes to the above objectives.
Organisation
The Group shall be managed by a Committee with a minimum of 5 members and a maximum of 12 who shall be elected at the Annual General Meeting. Members of the Committee may serve for 3 years and be re-elected for a second period of 3 years. Any member who has served for 6 consecutive years must stand down for a period of 1 year after which the member will be eligible to stand again for election.
A director of Mid Deeside Limited shall attend as an ex officio member.
A representative of Aberdeenshire Council Public Transport Unit may attend as an ex officio member.
Powers of the Committee
- the Committee shall represent the views of the community and make recommendations to the Board of Mid Deeside Limited on the development of the transport scheme
- the Committee may co-opt members
- the Committee shall have the power to fill any vacancy which may occur during the year
- the Committee may raise funds in support of the aims of Deeside Community Transport Group and maintain a bank account
Election of Office Bearers
A Chairperson, Secretary and Treasurer and other office bearers of the Committee shall be elected at the first meeting after the AGM and shall continue in office for the ensuing year.
Procedure at Meetings
A quorum for meetings of the Association Committee shall be 3. Voting will be by a show of hands and in the event of a tied vote, the Chairperson will have a second casting vote. The Committee may invite other people to attend the meeting but those attending by invitation will not have voting rights.
Annual General Meeting
The Committee of the Deeside Community Transport Group will meet a minimum of 4 times per annum and will hold an Annual General Meeting. Members shall be notified in writing of the date of the Annual General Meeting 21 clear days in advance. A quorum for an Annual General Meeting shall be 10.
Special Meetings
The Secretary shall convene a Special General Meeting at any time upon receiving a request signed by not fewer than 5 members. 12 days notice of all Special General Meetings and of all motions to be proposed shall be sent to all members. No other business shall be discussed.
Alteration of Constitution
Notice of any proposed alteration in the constitution shall be made in writing to the Secretary not later 21 days before the date of the Annual General Meeting. Notice of any proposed alteration shall be sent to all members at least 7 days before the date of the Annual General Meeting. No alteration to the Constitution shall be passed unless supported by at least two thirds of those present at the meeting.
Financial Procedures
The funds of the Association shall be managed by the Mid Deeside Limited office and the accounts shall be inspected annually by a competent person. All cheques issued on behalf of the Group must be signed by 2 of 3 registered signatories authorised by the Committee.
Dissolution of the Group
In the event that the members decide to dissolve the Group, the committee will arrange for any funds remaining in the bank account to be handed over to a group which has similar aims.